- VBS Digital
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Questions
Volunteer Roles Displayed
Is there any way that when a Volunteer Role has been assigned all of it allotted spots, it will no longer show up on the volunteer form as an option? This would be INCREDIBLY helpful!!! I tried this by creating a director role and filling it myself but the option was still showing even though the job was filled (1 spot needed and 1 spot filled).
Along those same lines, how will the children's registration work? If we have a max number of kids per grade and we fill all those spots, how will families know that when signing up? Will it still allow them to signup and we just have to edit the form to say it's full even though they will still be able to go through with the process of signing up?
Thanks for your help!!!
Answer
Good afternoon Angela,
Unfortunately, we do not support automatically hiding the choice when a Volunteer Role has been filled.
You can set maximum team and role sizes, but that doesn't close registration when they fill up, it just stops auto-assigning registered students and volunteers from the associated age groups and volunteer roles to the various teams/roles. For volunteers, the idea is to take their preferences and then have the director review, assign, and finalize the various roles.
For students, you can set up a second waitlist team to contain students who register after the main team is full. You can also adjust the name of the age group to add "(Full/Waitlisted)" or something similar to discourage additional registrations (this works for volunteer roles too), but enabling/disabling registration overall is an all-or-nothing process. Once student age groups are full, you can hide them on the registration form by unchecking the box in your age group settings and clicking save. This is not an option for volunteer roles, however.
We would like to expand/improve the registrations in the future, and thank you for your feedback!
Blessings,
Arthur
AiG Web Support
Customer support service by UserEcho
Good afternoon Angela,
Unfortunately, we do not support automatically hiding the choice when a Volunteer Role has been filled.
You can set maximum team and role sizes, but that doesn't close registration when they fill up, it just stops auto-assigning registered students and volunteers from the associated age groups and volunteer roles to the various teams/roles. For volunteers, the idea is to take their preferences and then have the director review, assign, and finalize the various roles.
For students, you can set up a second waitlist team to contain students who register after the main team is full. You can also adjust the name of the age group to add "(Full/Waitlisted)" or something similar to discourage additional registrations (this works for volunteer roles too), but enabling/disabling registration overall is an all-or-nothing process. Once student age groups are full, you can hide them on the registration form by unchecking the box in your age group settings and clicking save. This is not an option for volunteer roles, however.
We would like to expand/improve the registrations in the future, and thank you for your feedback!
Blessings,
Arthur
AiG Web Support