Coordinator Edit

Hi Tanya, you can add coordinator positions by clicking "⚙ settings" on the bottom-left of the screen. From there, click "Coordinators". You can add and modify your coordinators on that page.

Thanks for the quick response! I think I asked the wrong question - I want to edit the coordinator roles on the drop down box. Sorry!

Hi Tanya,

Are you referring to coordinators or volunteers?

In MyAnswers Director, "coordinators" are individuals who can to sign-in to Director and access the online tools. "Volunteers" are individuals who work your VBS. Of course, people can be both a coordinator and a volunteer.

You can add change or delete volunteer roles in the settings section. Coordinator roles are predetermined, and can't be changed.

All coordinators have the same access to the tools in Director. Only those with a "director" role can edit your VBS details or delete your VBS event. Currently, the only other difference between different coordinator roles is the role-specific checklist that is assigned to each coordinator. So, you can assign someone to the most appropriate of the available roles, and they will have access to all the online tools.

Are we going to be able to edit Coordinator Roles in the future? The way our VBS is set up, we have 10 teaching classrooms and I have a Coordinator overseeing the Teachers and would like to add them as a Coordinator but do not want to give them the Director role. I don't want them to have the ability to edit any information.

Similar question here... I have an administrative aid who I'd like to be able to print rosters and labels, but not change any information.

We do not have plans to allow for the creation of new coordinator roles. Each coordinator role is associated with its own checklist. As communication through the tool is tied to checklists, it would be difficult to communicate with someone in a role without one. Also each role must have granular permissions defined for each of the functions in Digital Director. So, new roles could not easily defined by users of Director.

We're certainly open to the possibility of adding more coordinator roles if the existing ones don't meet your needs.

What would you like these additional roles to have the ability to do, and not be able to do, in Director? For example, would you want a "read-only" role that can't change anything, including the rosters? Do you want a role that can only work with the roster, but not change anything else?

Hello. I know this question was asked a long time ago, but this is my concern as well. For example, I have a Drama Director whom I would like to have the checklist, but I do not want anyone except my registrar (who is assigned as another coordinator) to change info such as volunteer, student, teams and stations. Instead a read-only of those items along with the checklist would be ideal. It would be nice if when setting up a coordinator for their specific role. there was a check box for enabling or disabling the capabilities of that role (preferably, prior to inviting them). That's probably a lot to ask from the "tech" end, but would be super nice! 

Same here.  There needs to be roles who are in charge of areas WITHOUT access to change student and volunteer information.  Seems like this has been an issue for years.  I asked last year about being able to edit roles and they have never changed it either.

I just checked on the permissions setup in the backend and it doesn't currently allow for granular permissions among the various roles, so it is all or nothing for students, volunteers, teams, etc. Further breaking apart the permissions and improving the coordinator roles and permissions is is something we definitely want to add, but our development resources are very limited at present. When we do get some more help I will be sure to prioritize presenting that as an area that needs work.

In the meantime, the Teacher role only gives access to the digital library, so you can use that if your people just need to be able to download resources.

Thanks for your feedback!

Arthur

AiG Web Support

Did this ever get fixed? Thanks!

Hello,

The response from Arthur is still valid at this point. Granular Access is still on our development roadmap. If you need someone to only access the Digital Library, please use the Teacher role.