- VBS Digital
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Bugs
Administrative Coordinator Role
Why is Administrative Coordinator not available as a Coordinator with a corresponding checklist? As Administrative Coordinator, I have a specific lists of tasks, which had to be given to me via a photocopy from the book because there is no corresponding Coordinator role and checklist online. This makes things overly complicated and difficult.
Answer
The Web Development Admin never followed up to let me know this has been done. Extremely disappointing.
Hello Jen,
Thank you for bringing this to our attention. I have made the appropriate people aware of the issue, and they will work on adding the Administrative Coordinator role to our digital platform. Please let us know if there is anything else we can assist you with.
Thanks again,
Zion
Thank you Zion. When can we expect for this to be completed? We are deep in the weeds with VBS right now.
Hi Zion. I am concerned that I haven't heard back from you yet. This is extremely important. Can you tell me when this will be done? Can you give this a high priority as this is an important organizational role?
I don't think this should be marked as 'Answered' until the actions associated with the issue have been taken and there has been user notification. Marking a question as 'Answered' clears it it from your queue when the issue is still very much 'Open'.
As a technical/computer person, it is not as easy or quick as you might think to make this change or addition. My suggestion to get you thru is I would recommed you review which of the currently available roles best fits and assign that one. You should use a regular director role or the publicity coordinator role in the meantime.
As the director for our vbs, I set up our registration coordinator as a publicity coordinator as this role had the same capabilities to manage the page and vbs, including the checklists. My administrator knows not to change any of the content I have set up on the site so I have no issue with assigning a 3rd director role for her to do what she needs to do.
You also can use the pdf files, including the checklists instead of copying them.
We have used AIG's vbs materials and website for years and the only form we have wanted to copy is the "notes" page to hand out at my meetings.
Hello Jen,
We apologize that your follow-up question was neglected due to this topic being prematurely marked as Answered. I updated it to Planned and moved this from the Questions subforum to Bugs, as it was an oversight and we will definitely add the Administrative Coordinator eventually.
I can't provide a time estimate though; while the role itself is easy to add, it also needs to be associated with tasks that would also need to be created for it to be useful. In the meantime, please see Adriana's suggestions (Thanks Adriana!).
Blessings,
Arthur
For now, Assistant Directors and Administrative Coordinators should use the same permissions set as the VBS Director. This prevents the master checklist from having duplicate items representing the same task.
See the new helpdesk article: https://myanswers.userecho.com/knowledge-bases/2/articles/2127-how-should-i-add-my-senior-assistantscoordinators-to-my-vbs-event.
If and when that functionality changes, that article will be updated.
Customer support service by UserEcho
For now, Assistant Directors and Administrative Coordinators should use the same permissions set as the VBS Director. This prevents the master checklist from having duplicate items representing the same task.
See the new helpdesk article: https://myanswers.userecho.com/knowledge-bases/2/articles/2127-how-should-i-add-my-senior-assistantscoordinators-to-my-vbs-event.
If and when that functionality changes, that article will be updated.