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It would be helpful to have a check-in option built into this system so that you can view a nightly list separate from the global registration list as not all kids will attend every evening.
Something where your volunteers who are doing check-in can just pull up a name in the registration list and check a box for that night and you then have a record of who actually attended each night. (if this is already offered in the system, I have missed it)
Is it possible to set up a separate coordinator position for preschool? Our preschool runs almost separately from the main VBS, joining everyone for assemblies starting and ending each night, but running its own lessons, crafts & games. I'd like our coordinator to be able to set her nightly schedule and volunteers apart from the main group. What would you suggest?
We now do have the ability to exclude teams from the automatically generated rotation schedule. On the Team Settings page, you can assign a team to a group, or set that team to not rotate.
Our team is working on additional enhancements to the scheduling system before the beta test period ends, but we aren't sure we'll be able to support multiple schedules this year. If you need more than one rotation schedule, you will likely need to manage all but one outside of Digital Director for now.
I would love a feature where we could customize and send emails. Like a reminder so many days before hand, a thank you for coming. Something where we can use the branding of AIG and Operation Arctic but have the availability to customize it with our communications.
I am also interested in this, but in a slightly different way. Would it be possible (how you have it to print off the children's name tags) to print off volunteer name tags the same way? That would be very useful to us since we use the lanyards for our workers.
Can we change the settings for the student profile view? It has the emergency contact information prominently displayed, but not the parent/guardian information. The emergency contact information should only be used when there is an emergency and an attempt has already been made to contact the parent/guardian and they were not reachable.
Would it be possible to attach additional forms such as Personal/Medical Release Forms or even a digital copy of the Caretaker Handbook to our public page? I would like this to be separate from the registration process, but am trying to make it as easy as possible for families to access the forms.
We are not currently planning on providing the ability to upload additional forms at this time. However, you can provide links to forms in the registration email. Instructions for that can be found here:
We want to send an email to the parents of the registered children. Could you please tell me how I can do that? Thank you.
When testing the registration form, I noticed that if I mistakenly forgot to enter a response for a required field, it is not very obvious. It would be helpful to have in big, bold, red letters to let registrants and volunteers know they are missing a field, otherwise, it gives the misleading impression that the registration went through, when in fact it was never recorded.
Is there a way to delete certain fields in the forms (i.e. Age Group Selector)? There are several field in the forms page that are not editable. It would be very helpful to enable that feature.
Customer support service by UserEcho